bylaws

  1. name of the society : aerosports association of assam

  2. address of the main office of this society: madhav nagar, khanapara, guwahati

  3. area of operation : state of assam and neighboring 7 states

  4. objects:

    1. without prejudice to the generality of the objects of the society enumerated in the memorandum of association, the managing committee shall decide from time to time the activities to be undertaken out of such objects by the society.

    2. these rules and regulations were passed by the members of the society in the general body meeting held on consequent upon the memorandum of association of the name aerosports association of assam passed in the same meeting.

  5. membership

    1. procedure of membership

      1. classes of membership: there shall be the following classes of membership:

        1. Patron Members

        2. Life Members

        3. Institution Members

        4. Ordinary Members

        5. Educational Institution Members

        6. Student Members

        7. Temporary Members

        8. Foreign Nationality Members

        9. Honorary Members

        10. Sports Members

      2. Qualification to become member and subscription:


        1. secretary of the center, shall have the power to invite any distinguished and eminent person, as it thinks fit, to be a Patron of the Centre. A Patron need not pay Admission Fees. Patrons will enjoy all the facilities of the Centre. However, they shall not have any voting right.


        1. Life Members: A person remitting a sum of Rs. 75,000/- (Rupees Seventy Five Thousand only) as Admission Fees with a request for Life Membership will be enrolled as a Life Member, if his application for Life Membership is accepted by the Executive Committee.


The enhanced admission fees over and above the existing admission fees will be used for the purpose of the conduct of continuous coaching and for sponsoring eligible sportspersons selected by the Executive Committee excelling in their respective events in the various coaching programmes held at the Centre.


        1. Institution Members: An applicant for Institution Membership shall be a Company, Firm, Club, Association or Body of Persons registered as an organisation with the appropriate Statutory Authority. There shall be two types of Institution Members:

          1. Type A: Those admitted on payment of Rs. 2,50,000/- (Rupees Two Lakhs and Fifty Thousand only). Such Institution Members will have the right to nominate at a given time FIVE named persons to avail the facilities of the Centre.

          2. Type B: Those admitted on payment of Rs, 1,20,000/- (Rupees One Lakh and Twenty Thousand only). Such Institution Members will have the right to nominate at a given time TWO nominated persons to avail the facilities of the Centre.


        1. Ordinary Members: A person remitting a sum of Rs. 50,000/- (Rupees Fifty Thousand only) as Admission Fees with a request for Ordinary Membership and agreeing to pay the monthly subscriptions fixed from time to time by the Executive Committee will be enrolled as an Ordinary Member if his request for membership is accepted by the Executive Committee.


The enhanced admission fees over and above the existing admission fees will be used for the purpose of the conduct of continuous coaching and for sponsoring eligible sportspersons selected by the Executive Committee excelling in their respective events in the various coaching programmes held at the Centre.


        1. Educational Institution Members: An Educational Institution recognized by the appropriate Statutory Authority may request for Educational Institutional Membership. Educational institution Membership is for a maximum period of 20 years and are of two types:

          1. Type ‘A ’: Those admitted on a payment of Rs. 1, 50, 000/- (Rupees One Lakh and Fifty Thousand only). Such Membership will entitle 25 students of the institution to utilize the facilities, so permitted, for two hours per week or as decided by the Executive Committee.

          2. Type ‘B’: Those admitted on a payment of Rs. 1, 00,000/- (Rupees One Lakh only). Such Membership will entitle 15 students of the institution to  utilize the facilities, so permitted, for one hour per week or as decided by the Executive Committee.


The Executive Committee shall have the powers only to alter the time allotted for utilising the facilities, but shall not increase the number of students.


        1. Student Members: A person below 21 years of age and studying in a recognized Educational Institution may request for Student Membership provided his request for Student Membership is recommended by the Head of the Institution in which the applicant studies and the application is countersigned by his parents/ guardians stating that they would be responsible for all acts of the applicant. The applicant shall remit an Admission Fee of Rs. 250/- (Rupees Two Hundred and Fifty Only) and agree to pay the monthly subscription fixed by the Executive Committee from time to time.


        1. Temporary Members: An Indian National who is not a permanent resident within the State of Assam and who does not have any permanent business, occupation or profession in the District can apply for a two—year Temporary Membership of the Centre remitting a sum of Rs. 10,000/- (Rupees Ten Thousand only) as Admission Fees and Rs. 5,000l- (Rupees Five Thousand only) as Refundable Deposit Fee agreeing to pay the monthly subscription fixed by the Executive Committee from time to time. The Executive Committee may accept or reject the application, with or without assigning any reason. If the application is rejected, the fees paid will be refunded immediately. On the expiry of the two year period, the membership can be extended on request, for a further period of one year on a payment of Rs. 5,000l- (Rupees Five Thousand only). A Temporary Member may surrender his membership during the tenure of membership, and on such surrender or at the expiry of the membership period, he will be entitled to refund of the Deposit if no amounts are due from him to the Centre. If the Executive Committee is of the opinion that the continuance of a Temporary Member would be detrimental to the interests of the Centre the Executive Committee after giving him/her a reasonable opportunity to be heard, may expel him from the Centre


        1. Foreign Nationality Members: A person who is not a citizen of India and having taken up an assignment in North East India may apply for a Foreign Nationality Membership of the Centre. Such Membership will be for a maximum period of two years. The non-refundable Admission Fee to be remitted along with the application is US $ 1,000 (US Dollars One Thousand only) or its equivalent in Indian Rupees. The Executive Committee may accept or reject the application with or without assigning any reason. If the application is rejected, the Admission Fees will be refunded immediately.


        1. Honorary Members: The Executive Committee may confer Honorary Membership on an individual if in the opinion of the Executive Committee such individual has contributed meritorious service to the Nation in the field of sports or games at the International level. Honorary Members need not pay Admission Fees.


        1. Sports Members: Sports persons under 25 years of age with outstanding achievement in sports or games at the State, National or International level, and studying in a recognized Educational Institution may, at the discretion of the Executive Committee be permitted to avail the facilities of the Centre for a period of one year without payment of Admission Fees, provided a request for such permission is received from the person concerned, with a recommendation in writing made by the Head of the Institution where he studies and his parents/guardians agreeing in writing to be responsible for his actions. Sports Members should pay the subscription the Executive Committee may from time to time, decide. The Executive Committee may renew the membership after one year or terminate the same whenever it feels so.


      1. NOTES


        1. The Executive Committee shall have the power to enhance Admission Fees and the mode of payment, notifying at least three months prior to taking a final decision in the matter

        2. The monthly subscription payable by members of classes 4, 6, 7, and 10 shall be decided by the Executive Committee and duly notified.

        3. Members of classes 1, 2, 3, 5, 8, and 9 need not pay any regular monthly subscription.

        4. Members of class 5 shall utilize the Centre as decided by the Committee

        5. All members shall pay the charges as stipulated by the Executive Committee from time to time for utilizing the facilities of the Centre.

        6. Ex Officio members need not pay admission fees, monthly subscriptions or charges for availing the sports and games facilities. No ex-officio member shall be represented by his nominee.

        7. The nominees of Institution Members viz. class 3, can avail the facilities of the Centre as entitled, until the nomination is revoked by the Institution Member or the Executive Committee of the Centre. All nominations or changes thereof shall be communicated in writing to the Honorary Secretary and such nominations or changes thereof shall be given effect to only after the Honorary Secretary acknowledges and accepts the nomination or change thereof. Institution Members shall not nominate a person disqualified from being a member of the Centre by any provision of the Rules and Bye-laws to utilize any facility of the Centre. One nominee authorized by the Institution shall have the voting right and be eligible to contest the elections. No Institution shall have the right to change their nominee in the Executive Committee if any, under any circumstances during the said tenure of the Executive Committee.

        8. The duration of both types of Institution Membership of class 3 shall expire at the end of 15 years from the date of enrolment, and can be renewed for another period of 15 years, on further payment of 50% of the rates applicable for such membership at the time of renewal.

        9. Ordinary Membership can be converted into Life Membership on a request from an Ordinary Member for such conversion and he remitting the difference between the Admission Fees for Ordinary Membership and Life Membership applicable at the time of request for conversion. The conversion will be given effect to from the date the Executive Committee accepts the request.

        10. Children of Life Members desiring to be enrolled as a Life Member of the Centre shall make an application for the same countersigned by his member parent for consideration of the Executive Committee remitting 50% of the Admission Fees applicable to Life Members on the date of his application. if his application is rejected by the Executive Committee the Admission Fees remitted will be refunded.

        11. Transfer of Life Membership may be permitted by the Executive Committee after receiving a written request from the member for the same. Transfer of membership can be made only by members above 21 years of age and only five years after being enrolled as a Life Member. Transfer fees shall be Rs.15000 (Rupees Fifteen Thousand only). The Transferor will thereafter not be eligible to be enrolled as a member.


The enhanced transfer fees over and above the existing transfer fees will be used for the purpose of the conduct of continuous coaching and for sponsoring eligible sportspersons selected by the Executive Committee excelling in their respective events in the various coaching programmes held at the Society.


        1. Revision of Admission Fees shall not be applicable to  members.

        2. All amounts paid towards Admission Fees or monthly subscription irrespective of the category of membership is non refundable.


      1. RIGHTS, PRIVILEGES AND OBLIGATIONS OF MEMBERS:


        1. Only eligible members of class 2  Life Members, class 3 Institution Members and class 4 Ordinary Members shall be entitled to serve on the Executive Committee of the Centre.

        2. Only eligible members above 18 years of age of class 2 Life Members, specifically authorised nominee/s of class 3 Institution Members and class 4 Ordinary Members shall be entitled to attend and vote at meetings of the General Body of Members/Elections, provided all amounts due by the member to the Centre as on the 10th day of the month preceding the General Body Meeting of Members/Elections have been paid in full, 10 days prior to the scheduled date of the General Body Meetings/Elections.

        3. Members of class 3 Institution Members shall have the right to only one vote at meetings of the General Body and at elections, which may be exercised by a person specifically authorised for the purpose by the member in writing.

        4. All members and those eligible to utilize the facilities of the Centre will be issued identity cards which should be produced when requested for by any authorised person of the Centre.

        5. Members of all types and also the spouse and children below the age of 21 years, of members of classes 1 to 4, 7, and 8 to whom identity cards of the Centre have been issued shall have the right to avail the facilities of the Centre and take part in games, sports, entertainment, competitions, etc, organized by the Centre on payment of such special charges or fees and subject to compliance to such conditions, if any, as may be prescribed by the Executive Committee from time to time.

        6. All members and the eligible members of their family will be entitled to concessions if any at the canteen/cafeteria in the Centre as decided by the Executive Committee from time to time.

        7. All members shall be entitled charges/entrance fees, if any, during any major event/tournament organized by the Society as decided by the Executive Committee.

        8. Members may bring any person of good reputation as a guest to the Centre provided that, such person may visit the Centre as guest only for five days in a calendar month whether as guest of the same member or of different members. However, the Honorary Secretary, may in writing, relax this provision and permit the guest to avail the facilities for a maximum of ten days in a month but subject to a maximum of sixty days in a year. Children of members who are not members in their own right are not permitted to bring guests.

        9. Particulars of all guests should be entered into the register maintained for the purpose prior to the guest availing any facility at the Centre. No guest shall remain in the premises of the Society after the departure of his host unless the guest is residing in one of the residential rooms of the Society.

        10. All guests shall abide by the conditions stipulated by the Executive Committee of the Centre regarding the use of the facilities at the Centre.

        11. Members shall be responsible at all times for the behaviour of their guests whilst the guest remains on the premises of the Centre.

        12. Members shall be responsible for payment of guest charges, fees for games and facilities availed by their guest and any other charge generated by the visit of his guest to the Centre, including the cost of damages, if any, caused by the guest to any property of the Centre.

        13. All rights conferred on the spouse of a member registered in the records of the Centre, shall cease on the death of the member. However, if desired the spouse of the deceased member as per the records of the Centre may succeed the membership held by the deceased member at the time of his demise, inclusive of the rights, privileges and obligations of such membership without payment of membership Admission Fees. This privilege is to be accepted within six months of a communication from the Centre regarding the same. The spouse shall be responsible for any dues payable by the deceased member at the time of demise.


  1. Control of Fund:


    1. After necessary approval of the Executive Committee a Current A/c shall be opened in any Nationalised Bank which will be operated by the President, Vice President and Secretary.

    2. All cheques for sums up to Rs. 25,000/- shall be signed jointly by the President or Vice President and Secretary and for sums in excess of Rs. 25,000/-, cheques shall be signed jointly by the President, Vice President and Secretary.

    3. The Executive Committee with the prior written permission of the President, is empowered to raise loans from individuals, banks, Government organizations or other financial institutions either by pledge, mortgage or otherwise of any of the assets, property movable or immovable, rights, easements, etc., of the Centre to attain the objects or purposes of the Centre, on such conditions that the Executive Committee may from time to time decide

    4. The Honorary Secretary or in his absence any Office Bearer duly authorized by the Executive Committee shall execute all documents/agreements on behalf of the Centre.

    5. The funds of the Centre shall not be loaned out to any person or organization or to any enterprise provided that this restriction shall not apply to any temporary advance to staff or advances against orders.

  1. Distribution of Profit/Assets:


The members are not entitled for any remuneration but they shall however be entitled to receive out of pocket expenses including reimbursement of all travelling expenses, food bills and stay and any other expenses incurred by the members of the Committee/Governing Body in the course of discharging the functions of the Society. Further the income and funds of the Society will be solely utilized by present and past members in any form i.e. either by profit, interest and dividend or otherwise in cash, kind, etc.


  1. Procedure of the General Meeting:


    1. Annual General Body Meeting:  The Annual General Body Meeting of the Members of the Society shall be held once in a year. Fifteen days notice shall be given for the meeting.


At the Annual General Body Meeting the following business shall be transacted:


      1. to read and get approved the minutes of the previous Annual General Body Meeting and Extra-Ordinary General Body Meeting, if any, conducted after the last Annual General Body Meeting.

      2. to consider and adopt the report of the Executive Committee on the working of the Centre during the period of its management, with such modifications, as the General Body may deem proper.

      3. to consider and approve the balance sheet and statement of accounts together with the report of the Auditors for the preceding financial year with such modifications as the General Body may deem proper.

      4. to appoint an Auditor or Auditors for the ensuing period, and fix the remuneration, if any.

      5. to consider and to adopt, if deemed necessary, with or without amendment, any resolution, suggestion or proposal moved by an eligible member, provided that the resolution has been supported by at least twenty eligible members in writing and notice thereof has been given to the Honorary Secretary at least fifty days prior to the date fixed for the Annual General Body Meeting. No resolution regarding amendments to the Rules and Regulations will be considered at this meeting.

      6. to consider and to decide upon matters specifically mentioned in the notice convening the meeting, and such other matters as are, in the opinion of the President of the meeting, incidental there to.


    1. Extra Ordinary General Body Meeting.


      1. The Governing Body may whenever they think fit decide to call Extraordinary General Body Meeting. However, they will intimate all the members of the General Body a week in advance along with a copy of the resolutions proposed to be passed. With the permission of the Chair anything concerning the Aerosports Association of Assam and its members can also be discussed.

      2. in extreme circumstances, the Executive Committee may, with the permission of the President, at any time convene an Extraordinary General Body Meeting after giving 14 days notice to the members. The purpose for which the meeting is convened should also be intimated to the members.


    1. Governing Body Meeting:


The Governing Body shall meet as and when required. The President of the Society will preside over the meeting and decide upon the agenda for the meeting along with the Vice President and Honorary Secretary. ln the absence of the Chairman for the meeting, the President of the Society will preside over the meeting. However, if both the President and Vice President are unable to attend the meeting, the President may authorize one of the members of the Governing Body in writing to chair the meeting. Five days notice shall be given for such meetings. Any elected member of the Executive Committee forfeiting his membership in the Executive Committee shall forthwith cease to be a member of the Governing Body.


  1. QUORUM FOR MEETINGS:


Presence of ⅔ rd  of the total members of its all categories will be sufficient to form the quorum for the general meeting. In case of failure ⅓ rd  of total member or a presence of minimum 21(twenty-one) nos. of members present will form the quorum for the General Meeting.


  1. ELECTION PROCEDURE OF THE EXECUTIVE COMMITTEE:


Ordinarily the time schedule for elections to the Executive Committee shall be:


    1. Notify the list of eligible / ineligible members 20 days prior to the scheduled date of elections

    2. nominations to be filed at least 15 days prior to the scheduled date of elections

    3. scrutiny of nominations and announcement of valid nominations to be carried out within two days from the last date of filing nominations

    4. withdrawal of nominations to be carried out within 3 days of announcement of valid nominations

    5. notifying the final list of candidates on the day after withdrawal of nominations

    6. the returning officers may change the time schedule if they deem it necessary and all such changes shall be duly notified. the returning officers shall conduct the elections and the results shall be announced by the chief election officer or one of the election officers nominated by him after the completion of the counting of votes, which would normally commence immediately after the time fixed for balloting at the elections to the executive committee is over. the counting of votes shall be determined in the presence of the persons who have contested the elections and/or one of his nominees. if such person or his nominee is available. The counting of votes shall be properly recorded and attested by the returning officers


  1. powers. duties. and obligations of the executive committee


the management of the centre shall be vested in the executive committee. the executive committee in addition to the powers, duties and obligations prescribed elsewhere


    1. admit persons as members or reject their application as per the rules of admission

    2. enforce the rules and regulations, and if necessary formulate bylaws and ensure from time to time that such rules, regulations, and bylaws are completed with for the smooth functioning of the centre

    3. control the finances of the society in a diligent manner

    4. invest and deal with monies of the society in such securities as may from time to time be decided

    5. secure by purchase, lease, gift, or otherwise, property movable r immovable for one or more of the objects of the centre, provided that for immovable property, prior written permission of the president shall be obtained

    6. construct, alter, maintain, any building or works necessary for attaining the objects of the centre

    7. establish an aero sports centre, indoor stadium, swimming pool, other facilities for indoor and outdoor games, hostels, recreational, entertainment and reading room facilities as envisaged in the objects of the society

    8. introduce new facilities, amenities, services or games

    9. prohibit or permit any particular activity or activities, games,, meetings and assemblies on the premises of the centre entirely or in part, on particular days and times and places

    10. to take necessary disciplinary action against members including termination of membership for conduct subversive or discipline and/or prejudicial to the interests of the centre

    11. not make any contribution or donation in any form from the funds of the society except for national calamities

    12. ensure compliance of the decisions of the general body of members

    13. take steps as may be necessary for the exercise of any of its powers or for the discharge of any of its duties and obligations

    14. do all acts in furtherance of the objects of the centre


  1. short description of the executive committee


    1. president:


shall have powers of general control and supervision over the affairs of the society subject to the directions and instructions given by the general body from time to time and the decisions taken by the executive committee. he/she shall ordinarily preside over the executive committee meetings


    1. vice president


will officiate in the absence of the president


    1. honorary secretary


shall be the chief executive officer of the centre. over and above the prescribed elsewhere in the rules his/her powers, duties and obligations shall be


      1. to call, as per the rules, in consultation with the president and vice president meetings of the general body. governing body, and the executive committee

      2. to furnish to each member of the executive committee, governing body and /or general body along with the notice convening the meetings, the agenda to be transacted at such meetings

      3. to record in minutes books maintained for the purpose, the proceedings of the meetings of the executive committee governing body and the general body

      4. to maintain a register of members

      5. to appoint such employees as shall be sanctioned by the executive committee and to fine or suspend and with the permission of the executive committee dismiss an employee

      6. to receive all correspondence and reply when necessary

      7. to take complete charge and control of the premises of the centre

      8. to represent the society in all legal proceedings, unless otherwise decided by the executive committee

      9. to incur expenditure sanctioned by the executive committee and/or the general body, as the case may be , and also for matters arising in the ordinary course of the management of the society

      10. to draw up the annual report on the working of the society for the approval of the executive committee and after such approval present it to the general body of members of approval at the annual general body meeting

      11. to forward a copy of the annual report and audited statements accounts after approval at the annual general body meeting to the required statutory authorities

      12. to do all such things and to take all such measures as may be required to carry out the smooth functioning of the society and to give effect to the directions and/or decisions of the general body of members and executive committee to the best of his ability


    1. honorary treasurer


the duties and obligations of the honorary treasurer shall be


      1. to receive all admission fees, subscriptions, donations, and other monies receivable by the centre and issue receipts for the same, to keep regular accounts of receipts and disbursements

      2. to ensure that the system releases payments only after due scrutiny and approval of the vouchers/bills by the honorary secretary or honorary treasurer

      3. to maintain an inventory of all articles stock, furniture, equipments, machineries, fittings, etc, and other properties of the society

      4. to prepare and present to the executive committee a budget for the tenure of office on a twelve month basis for presentation to the general body of members firstly within four months of the executive committee assuming office and secondly at the following annual general body meeting

      5. to get the accounts of the society audited by the auditors of the centre approved at the annual general body meeting of members and after such audit place it before the executive committee for approval and thereafter place the audited statement of accounts for approval of the general body of members at the annual general body meeting

      6. to generally give effect to all directions and decisions of the general body of members and the executive committee and to look after and safeguard the financial interests of the centre to the best of his/her ability


  1. the term of the executive committee


duration of the executive committee will be 3 (three) years. but it may continue its function even up to another 1 (one) year as its extension period until further election is held


  1. procedure of re-election


the president will resign on behalf of the entire outgoing executive committee on expiry of its term. the general meeting may either elect the members democratically to form a fresh executive committee or may extend the duration of the outgoing committee for another fresh term. there will be no bar to the outgoing office bearer to be the members of new executive committee

  1. meeting procedure of executive committee


at least two executive committee meeting will be held in a year. the secretary will call the executive committee meeting with the full consent of the president its venue shall be at any place as they may decide but members will be informed before 10 days of such meeting


  1. quorum of the executive meeting

presence of more than half of the total members will form the quorum for the meeting of the executive committee. in case of failure to attend more than half the total number of members consecutively for twice, presence of ⅓ rd (one third) members out of the total members will form the quorum of the meeting

  1. expulsion of undesirable members


any member who goes against the rules and regulations of the society will be warned by the president for the first time. then he/she will be served with a notice issued by the president asking to show cause why he/she will not be suspended or expelled from their respective membership of the society. the president may not be satisfied with the written reply of the respective member, if he/she is not satisfied the president may either suspend him/her for a specific period or expel him/her from the organization subject to the approval of the executive committee. action against any office bearer may only be taken by the president or by a resolution passed in a general meeting. the executive committee may any time spread or expel any member / office bearer for the following reasons

      1. with full disobedience to the constitution of the society

      2. acting in a manner prejudicial to the interest of the society

      3. non payment of annual subscription to the fund of the society

      4. involvement in moral turpitude


  1. auditor of the society


one qualified auditor will be appointed by the executive committee for a year who will audit the accounts of the society at least once in a year. the accounts may also be audited by any registered chartered accountant. the report, after having approval in the general meeting will be submitted to the registrar of societies regularly. annual audit will be done after expiry of 31st march every year


  1. legal procedure


    1. according to the provision laid down in the section 6 of the societies regulation act xxi of 1860 the society may use or may be used in the names of the president or secretary of the society


    1. all correspondence of the society shall be addressed to the president and jurisdiction of any legal matter will be kamrup district court for the being until further resolution is accepted

  1. dissolution procedure

the society may be dissolved with a resolution passed in a general meeting held with the presence of not less than half of the total members of its categories. the assets and properties remained after dissolution of the society may be handed over to other similar organization formed with like aims and objects as per provision of section 13 and 14 of the societies registration act xxi of 1860




certified to be true copy of the rules and regulations of “aerosports association of assam” , madhav nagar, khanapara, guwahati, 781002, kamrup (m), assam



(Dr Asha Bora) (Bibhuti dutta) (hemraj bora)

President vice president Secretary